VFX Deputy Head of Production
Lux Aeterna are hiring a VFX Deputy Head of Production as part of a job share to help manage various aspects of our projects, staff and studio. The role is part time, 2 days per week based out of our Bristol office on a 1 year fixed term contract. Start date of January 2025. Salary based on experience.
*Please note this is an in-person role based in our Central Bristol office*
About us
Lux Aeterna is an award-winning studio harnessing the latest technology and boundless creativity. From sketch to screen, we forge creative partnerships to empower the world's best storytellers. With our world-class pipeline and flexible shot management platform, together we go into the unknown to craft the unexpected: compelling visuals steeped in originality and emotion.
Our clients include Netflix, BBC, HBO, Apple+, PBS, NatGeo, Disney, ITV, C4, Discovery, Universal, Sky.
Required Skills and Experience
- Experience as a either a Head of Production, VFX Producer or Production Manager in a creative setting
- A strong understanding of the VFX and Motion Graphics workflow, with awareness of software such as Houdini, Maya and Nuke
- Must have experience using Flow Production tracking (formally Shotgrid)
- Excellent organisational skills and acute attention to detail
- Demonstrated project management experience with the ability to problem solve independently in a fast paced environment
- The ability to liaise and collaborate with Clients, Supervisors and Artists
- Strong knowledge of MS Office package (including Word, Excel) and Google sheets
Main responsibilities
General
- To have an overview of all projects within the business, maintaining efficient workflow while being able to accurately update others within the business on project status
- Helping to promote Lux Aeterna’s work, company values, mission statement and vision to clients, colleagues, employees, and industry professionals
Resources
- Effectively managing studio resources for all staffing requirements and overseeing the demand and capacity, making suggestions to meet project deadlines and aligning Artists with their best skillsets
- Working with Producers to provide important updates on project resources
- Identifying priorities for Artists working across multiple projects
- Using your Artist network to bring in valuable new hires and taking action on requirements for contracts
- Reviewing portfolios and CVs for potential artists and managing the artist database
- Managing holiday and time off requests and recording any studio absences
- Ensuring the artist onboarding and offboarding process runs smoothly and effectively
New Business
- Be the first port of call for all new business queries, responding in a timely manner
- Be confident and experienced in bidding out projects of any size budget from scratch. Projects may range from motion graphics to full VFX, incorporating a broad range of Artists and skills
- Must have pitch experience, from receiving the initial enquiry to delivery; managing the team, creative process and budget, and building the final pitch deck
- Responsible for dealing with Client contracts, making sure everything is accounted for
- Proof reading creative decks and proposals for accuracy
Financial
- Must have experience in P&L management, and in reporting project finances regularly and accurately within the business.
- You will be across all Sales invoicing within the business, including the tracking and issuing of invoices to Clients
- Sense checking and proofing Producers bids before they go to Clients
Miscellaneous
- You will be the point of contact for any production needs from Marketing and Operations, and be the go to person for the Production team, Directors and the wider studio
- Dealing with any ad hoc staffing issues and reporting these to the relevant people
- Providing cover on projects when required by the Production team in case of sickness and absence
The deadline for applications is Sunday 5th January. We are looking to fill the role asap, so interviews will take place as soon as relevant.
Equal opportunities
Lux Aeterna is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
No agencies please.